Things 3: Perfect for big and small projects

I have long been on and off with task management applications and they all failed me for 1 reason. They were either great at big projects or small tasks but never both.

Well that changed with Things 3. Yes I might be over a year late to the release of Things 3 but for a long time I needed something that worked on Android and Mac so never gave Things 3 a looking. Now I have finally converted back to iPhone it was time to look at what exists in the Apple only universe.

The big projects

Let’s start with what I consider to be the most important part of a to do app. Managing large fast move projects.

I have built a successful web development and marketing house over the years and we have a lot of projects which I have a list of things I am responsible for. These range for reviewing a junior developers work, writing code, documenting functions and all the way through to meeting with clients.

Things 3 has Areas of Responsibility which are kind of like folders that hold and separate your personal and work projects. You can create as many or as few as you need – you can even use the full application without creating a single area if you so wish.

Once you create an Area of Responsibility you find yourself creating project of all sizes and adding tasks, headings (more on headings later). So once the application is full of everything circling in your head you start to check things off and wait, you notice projects have a pie that fills as you complete the tasks giving you a really clear overview of where you stand. Yet there is more a project can be checked off and completed just like a task.

Ok, so I mentioned headings and you are wondering what these have to do with task lists and projects. Well in truth they don’t do a great deal but they are invaluable when it comes to laying out your project and keeping things looking clean and organised. A heading is just that a heading to separate a set of tasks and give some organisation to a large project.

I have tried collaborative to do apps and they never work out because I cross so many different types of people and 1 app will never fit everybody’s workflow. I like that Things 3 is personal and closed to me. It allows me to run both my personal and professional life from 1 application. Speaking of which that brings us nicely into…

The small tasks

I purposely didn’t use the word projects for this as I am talking about tasks that are too small for a project. Things like buy milk, return Johns call. They are single tasks that take 3-5 minutes out of your day. Often personal task that don’t require a lot of thought but need tracking none the less.

When you are using a task management application you need to trust it and the only way to trust the system is to add everything you have to do into the application. If you leave stuff in your head that is the first step to losing trust in your application and your system. As soon as you lose trust you can’t get it back without a complete reset and rebuild.

After that small tangent lets look at how Things 3 can handle the small tasks. As discussed previously Things has Areas of Responsibility which allows you to superset work and personal projects. Well you can add a task to an area. Yes that is right areas don’t just hold projects they can have their own task lists. This is perfect for small little jobs that don’t relate to a project and don’t need a whole project of their own.

Yet more. You can add a task to today. This is a task that doesn’t have a project or an area and at the same time doesn’t belong in the inbox. This is an idea I love for those quick jobs that crop up during the day that need to be done that elegant but not the most minute, for example return John’s call.


The bottom line is I love Things 3 and have been using it for over 3 months now making it the longest lasting task manager I have ever used. Now it is not cheap at £50 for the macOS app, £10 for the iPhone app and £20 for the iPad app you are looking at a £80 investment to get the full package. I would say, however, with out a doubt this is the best £80 I have spent on an application is a long long time.

I highly recommend Things 3 to anybody that lives and works in Apple’s universe. It complements each of Apple’s platforms perfectly something I guess the likes of Todoist will never do as they strive to be the same across 20+ platforms and operating systems.

One thing I would like to see them add is a web version and I would even pay a small subscription for access to the web version. For those occasions I need to do a lot of task entry away from my Mac a web version would be great. This is not a problem with Things for iPhone as task entry there is truly amazing – it is more of a problem with typing on an iPhone in general.

Over the coming months I will be writing a lot more about Things 3 and some other apps I have adopted into my new workflow.

Switching to Windows

I have always been somewhat of a fan of macOS, however of late it seems Apple have dropped the ball. Microsoft has been steaming ahead with Windows 10 bring out features that work on iPhone and Android. In general, I like the New Microsoft approach – we don’t care what device you use just use our services.

They really are building some amazing products and services now. So much so that I made the switch to Windows 10 from macOS when my 4-year-old iMac started to show its age with hardware related slowdowns (the Hard Drive was starting to fail). After looking around for a good deal on a new MacBook I decided Apple was no longer the way to go. For what a mid-range MacBook Pro costs I was able to get a top of the line Dell XPS, wireless keyboard, 24″ external display and still had the change to buy the applications I needed to repurchase.

Now 2 months later and I have not looked back. I am enjoying Windows 10 a great deal and feel a lot more productive not having to wait up to 5 minutes for Photoshop to open and over an hour to copy 1GB of files.

Do I miss anything. Not really I have found a number of good replacements for everything my Mac did including:

MonoSnap for screenshots and screen recording
Git Bash includes a full Open SSH client

Adobe, Microsoft, Google and Dropbox apps work in exactly the same way across both operating systems and Evernote for Windows while ugly is actually not that bad and outperforms the Mac version tenfold.

ReWork Review

I have read this book many times but never written a review for it. ReWork is all about a better way of working and from a business owners persecutive.

You will not get a huge amount of benefit reading this book unless you have the decision making power in your company. A lot of what it talks about is running a team of remote people. It is an insight into how 37Signals (now Basecamp) operates.

While a short read it is packed full of great tips and takeaways and well worth your time and money.

A Move to NameCheap

For the longest time I have been registering my domains at Hover and loved. I can’t fault Hover however they are not cheap.

Recently I started to move my domains over to NameCheap for 1 reason – price. NameCheap is $11 for a .com as opposed to $15 at Hover. $4 per year is not a lot for 1 or 2 domains but when you are renewing in excess of 60 domains this adds up very quickly. In total the move is going to save me around about $200 per year.

That is not the only reason however, Hover only provide support between 8am and 11pm Eastern Standard Time. As a UK based business this is not idea. I have a lot of customers domains with them and if I need to get hold some somebody I can’t – and you do need to use support for a lot of things that can’t be done in the control panel.

Not only do I save money but for all new domains you can buy a matching SSL for as little as $2 for the first year. Something this is a bargain as I often need SSL certificates with my new domains.

PasteBot: A Life Saver

Ok so I copy and paste a lot. I get content in Word and need to paste into websites daily. PasteBot allows me to not only quickly copy 3 or 4 pieces of information at once but then apply filters to them before pasting.

After starting a 14 day trial I used the app for about 6 hours before putting down the £9.99 to buy it. That is how good the application is.

So I clearly fell in love but why?

One word, filters. As a web developer i often gets bullet lists in Word that need to be added to a website. This normally requires a fair about of time copying HTML tags around each item however with PasteBot filters this is 2 clicks and it is automatically pasted into place.

Yep more. Taking screenshots with crtl+Shit+4 on a mac copies the image to the clipboard rather than saving it to your desktop. PasteBot saves each of these images allowing me quickly take a series of screen grabs and paste them into my document as I need them.

PasteBot probably saves me a good 30 minutes if not more each day – well worth the £9.99 asking price.